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Working
with PowerPoint
Remember
the ‘Billboard Rule’ - they have
to be able to get the message off the slide in 2-4 seconds
You put words on
the screen to REINFORCE what you say – not to give them
required reading.
NEVER make them choose between listening
to you and reading the screen.
Make it
easy to read
- I generally use between 36-60
point size font – NEVER less than 24 point
- Aim for the highest contrast
between text and background that you can achieve
- Remember – it will never look as
clear on the projection as it does on your screen.
- Dark print on a light screen will be easier to
read than the reverse in a room with a high light level.
Why I use
photographs
- They are more interesting and
modern looking than most other options
-They are more graphic –
particularly if I use a photograph that supports the words
on the screen.
Examples – A mountain to
background a message about goals, a clock to background a
message about time management, hands
passing a relay baton to background a message about
teamwork
Don’t overuse the options in PowerPoint. Be careful with
- Slide Transitions (how each slide
appears); use one style unless you have a good reason to
change
- Builds (how the words appear);
same rule as for slide transitions
Build up your
message gradually to stop them reading ahead
Dim the words as
new words or phrases appear – but make them still
readable for the slower ones to take notes
Don’t’
spoil the ‘magic’
- Toggle the projected image off if
you need to do any adjustments (Function + F5)
- Have a title slide as your last
slide
Have both screens
active so you don’t need to turn your back to the
audience to read off the screen.
Turn your screen
saver OFF.
Use the 'b' or
'>' key to occasionally blank the screen and force the
audience to look at you.
Have a
cheat-sheet with the number of key slides so you can jump
forward (or back) instantly if you need. Simply key in the
slide number and hit ‘enter’.
Keyboard Controls in
PowerPoint 'slide show' mode
During the slide show, the keyboard offers you many
more controls than just clicking to the next slide
|
b |
Makes
the screen go black. In
animated slide shows: pauses the show. (Hit
‘b’ or ‘>’ to restart) |
| n |
In
normal slide show: advances to the next slide In
animated slide show: (If paused) recommences
animation;
(If stopped) advances to next slide &
recommences animation |
| p |
In
normal slide show: reverts to the previous slide. In
animated slide show: reverts to previous slide (or
part of slide) and pauses animation. (Restart with
‘n’ or ‘p’) |
| s |
In
animated slide show: freezes animation (hit
‘s’ again to restart) |
| w |
Makes
the screen go white. In
animated slide shows: pauses the show. (Hit
‘w’ or ‘<’ to restart) |
| < |
Makes
the screen go white. In
animated slide shows: pauses the show. (Hit
‘<’ or ‘w’ to restart) |
| > |
Makes
the screen go black. In
animated slide shows: pauses the show. (Hit
‘>’ or ‘b’ to restart) |
| Page Up |
In
normal slide show: reverts to the previous slide |
| Page Down |
In
normal slide show: advances to the next slide |
| Home |
In
both normal and animated slide shows: goes to
first slide |
| End |
In
both normal and animated slide shows: goes to last
slide |
| Esc |
Takes
you out of slide show mode back to the previous
mode. |
Enter
Space Bar
L Mouse button
à
â
|
In
both normal and animated slide shows: goes to next
slide (or part of slide) |
ß
á |
In
both normal and animated slide shows: reverts to
previous slide (or part of slide) |
| R
Button |
Shows
Index (Hit R button again or Esc to take it away) |
|
Slide #
+
Enter
|
In
both normal and animated slide shows: goes
directly (forward or back) to that slide. |
© 2002 Kevin Ryan
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